Ethical Job Search Policies

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Notre Dame is known for integrity and ethics

The University commits to employers that all students understand expectations for accepting offers.

The Meruelo Family Center for Career Development requires students who are engaged in a career or job search to conduct themselves in an ethical manner reflecting the policies and expectations put forth by the University of Notre Dame in its student handbook, DuLac. This issue is taken seriously as all students who use Career Development's services must sign a contract outlining expectations and consequences. Students who renege on an offer of employment (full-time job offer or internship) will be held accountable by the University and will be required to meet with the Director of Employer Engagement to discuss the circumstances of why the offer was reneged. An appropriate resolution to the situation will then be developed which includes removal of access from Handshake. The relevant dean will be made aware of any student who has reneged on an offer.

Student Expectations

Counseling Appointments

  • Students are expected to honor all scheduled counseling appointments by being on time and prepared. Students who are 10 or more minutes late for an appointment, and who have not notified the Meruelo Family Center for Career Development, will be asked to reschedule.
  • Students who are late/miss 2 appointments will not be permitted to schedule an appointment for 30 days.
  • If a student cannot make a scheduled counseling appointment, he/she is required to notify the Meruelo Family Center for Career Development 24 hours in advance.

Interviews

  • Students will honor all interview commitments by being on time, prepared, and professional in their actions. Students not honoring an interview commitment will be considered a No-Show (see No-Show policy details).
  • When selecting an interview time, students should not choose a time during a class or exam.  Being excused from class for an interview is at the sole discretion of each individual professor.
  • Canceling an on-campus interview must be done before the interview schedule "Sign-Up End Date" on the Handshake system - typically 48-72 hours before the interview (or more - check on Handshake).  If a student cancels after an interview schedule freezes and does not attend the interview, that student will be considered a No-Show.  Notifying the employer after the freeze date does not exempt you from this policy - please call the Meruelo Family Center for Career Development at 574.631.5200 if you have an issue with a scheduled interview.
  • Canceling an on-campus interview due to your attendance at an on-site/final round interview should be done 48 hours prior to the on-campus interview, if possible, by contacting the employer and the Meruelo Family Center for Career Development.  Failure to do so will result in the student being considered a No-Show for the on-campus interview.
  • Canceling an on-site/final round interview must be done 72 hours prior to the visit (not including weekends) by calling and emailing the company contact person.  Employers often go to a lot of expense for an on-site interview.  Only commit to an on-site interview if you have every intention of completing the full interview process.  If you have to cancel, doing so promptly may allow the company to recoup some costs and backfill the vacated interview time.  Canceling after the 72 hour window has passed and not attending the on-site interview will result in the student being considered a No-Show.

Commitments & Obligations

  • If a student has arranged a meeting, office hours, phone call or other interaction with an employer, the Meruelo Family Center for Career Development expects the student to honor these commitments by being prepared, professional, and on time.  Failure to do so may result in the student being considered a No-Show.
  • If an employer has requested information, presence at a function, an answer to an offer, etc., the Meruelo Family Center for Career Development expects that a student will honor all reasonable requests to the best of their ability and in a timely fashion.

Self Representation

The following are practices which should be followed as students begin the job search process:

  • Provide accurate information on a resume and in answers to interview questions regarding academic background, GPA, work history, activities, and other qualifications.
  • Apply for interviews only when genuinely interested in the company and the position.
  • Meet all online application deadlines for submitting resumes and obtaining interview times.
  • Conduct extensive research about yourself, the industry, the company, and the position prior to your interviews.
  • Attend information sessions sponsored by employers as your schedule permits.
  • Dress and conduct oneself in a professional manner befitting a Notre Dame student.

Acting Ethically

When accepting an offer of full-time employment or an internship (either paid or unpaid), one must have every intention of honoring that commitment.  If a student accepts an offer of employment, admission to a graduate or professional school, or other post-graduate career opportunity, he/she must withdraw from the recruiting process immediately. This includes but is not limited to:

  • Not applying to future job postings.
  • Declining all future interview invitations.
  • Canceling any active applications.
  • Contacting all recruiters to inform them of your wish to be removed from the interviewing and recruitment process (this includes all scheduled interviews).
  • Students who renege on an offer of employment will be held accountable by the University.  Any student who reneges on a full-time job offer or internship will be required to meet with the Director of Employer Engagement to discuss the circumstances of why the offer was reneged and develop an appropriate resolution to the situation, which will include removal of access from Handshake.  The relevant dean will be made aware of any student who has reneged on an offer.

Policies

No-Show Policy

Students who fail to attend a scheduled interview or fail to cancel an interview within the timeline parameters stated in the Ethical Job Search Contract will be considered a No-Show for that interview.  The following details the steps the Meruelo Family Center for Career Development will take, student obligations, and potential consequences.  Please note that until a final decision is made concerning your missed interview, students are expected to meet interview obligations for which you are already scheduled.

  • If an employer reports a student as a No-Show for a scheduled interview, that student’s Handshake account will be blocked immediately—thus preventing that student from applying to any jobs or signing up for any additional interviews. To be reinstated on the Handshake system, the student will need to:
    • Complete a Missed Interview Explanation Form (this will be emailed to the student).
    • Meet with a Career Development staff member to request reinstatement.
    • Write a letter (or email) of apology/explanation to the employer.
    • Bring the Missed Interview Explanation Form and apology letter or draft email to the scheduled meeting.  If a letter, also bring an unsealed envelope pre-addressed to the employer (include postage).
  • The Meruelo Family Center for Career Development will review the Missed Interview Explanation Form and make its determination.
  • The missed interview may be deemed an excused absence. An excused absence indicates a compelling reason for the absence (serious illness, family emergency), and documentation of the emergency (e.g. note from University Health Services, rector, resident assistant).  If the missed interview is deemed an excused absence, the student will be reinstated on the Handshake system immediately.
  • The missed interview may be deemed an unexcused absence.  An unexcused absence may be an absence for a non-compelling reason (copied the wrong date or time, overslept, simply forgot about the interview), or it may be for a compelling reason but no corroborating evidence was provided.
  • First Offense: The first unexcused missed interview will result in loss of application/scheduling privileges for seven calendar days.  During this period, one’s Handshake account will be deactivated, preventing one from applying for positions or responding to companies who extend offers for interviews.  Students will be expected to meet interview obligations previously scheduled prior to account deactivation.
  • Second Offense: The second unexcused absence will result in permanent suspension from all on-campus recruiting activities for the remainder of the academic year.

Notre Dame Employment Offer Policy

University of Notre Dame Meruelo Family Center for Career Development requires students to sign a contract of job search ethics prior to participating in any on-campus interviews.  Students are penalized for missing interviews, canceling appointments, etc.  Career Development enforces a zero tolerance policy for students who renege on offers of employment or who conduct themselves unethically during their search.  In return, Career Development asks employers to:

  • Provide students a minimum of three business days’ notice for an off-campus interview.  This allows students to make proper travel arrangements to avoid academic and other conflicts.
  • Provide fair and reasonable time periods for students to evaluate employment offers prior to making a decision that will affect their future careers and personal lives.  Asking a student if he or she is ready to make a decision on the spot, or asking a student to respond to a hypothetical offer is considered unacceptable practice.  Exploding offers put undue pressure on students and compromise our efforts to enforce student policy against reneging.
  • Uphold job offers.  Rescinding an offer means the student must restart their job search, often after declining other offers.

University of Notre Dame Offer Policy for 2019-2020 Academic Year

Internship Offers for Summer 2020

Offer Origination:

Offer Cannot Expire Before:

January 1, 2019 - May 15, 2019

June 1, 2019 (June 1, 2019 (Internship offers tied to 2019 Summer Leadership Programs made prior to May 15th will provide students until August 1, 2019, for a decision for a 2020 summer internship)

May 16, 2019 - July 31, 2019   

August 15, 2019

August 1, 2019 - October 1, 2019

October 15, 2019

After October 1, 2019

Two weeks from the formal offer

Upon completion of a summer 2019 internship with the organization

October 15, 2019, or two weeks from the formal offer, whichever is later

 

Full-time Offers for 2020

Offer Origination:

Offer Cannot Expire Before:

Upon completion of a summer 2019 internship with the organization               

October 15, 2019, or two weeks from the formal offer, whichever is later

Before October 1, 2019 (summer/fall 2019 interviews with no summer internship with the organization making the offer)

October 15, 2019, or two weeks from the formal offer, whichever is later

After October 1, 2019

Two weeks from the formal offer